• Arranging the Trip  • Reimbursements  • Visa Requirements  • Additional Resources		INVITING VISITORS    ARRANGING THE VISITOR'S TRIP Arrange for the visitor's airline ticket through the University's designated travel agency. • Single Use Profile For employees, students and guests: Used to set up for one reservation at a time. See the Single Use Profile section of the Travel Direct Bill document for instructions. The form is available in MS Word. • Group Profile For University Groups: Used to set up a group whose tickets will be paid for by the University. See the Group Profile section of the Travel Direct Bill document for instructions. The form is available in MS Word. PROCESSING REIMBURSEMENTS • All visitors (for example, prospective employees traveling for an interview or guest lecturers) are reimbursed in accordance with Financial Policy 1202 and not that of their home institution. • Visitors (as well as the University community) must certify their travel expenses in order to be reimbursed. Obtain your visitor's certification. For further information, see Certification of Travel Expenses. VISA AND SSN / ITIN REQUIREMENTS FOR FOREIGN VISITORS The University can pay a foreign visitor's travel expenses and other fees as long as the visitor holds the correct visa for the particular type of payment to be issued. In addition, the visitor must have a Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) for non-travel payments such as employment, a one-time lecture fee, or an honorarium. • Payments That Can Be Issued to Foreign Individuals Using this matrix, match the purpose of your visitor's trip to the type of visa required, and make sure he or she already has or obtains the proper visa. • Social Security Numbers (SSNs) and Individual Taxpayer Identification Numbers (ITINs) This document lists the requirements for SSN and ITIN and explains how to obtain one. ADDITIONAL RESOURCES FOR FOREIGN VISITORS • Required Documentation for Payments to Foreign Individuals The forms and other documentation that must be submitted for non-travel-related payments such as honoraria and one-time lecture fees. The documentation is submitted with a Direct Payment Voucher (DPV). • Tax Treaty Table for Independent Personal Services The different kinds of personal service income that may be fully or partly exempt from US income tax • Forms Matrix for IRS Forms 1099MISC and 1042S A matrix of payment types and the various forms that are needed to process IRS reportable payments