• Airline Tickets  • Hotel/Ground  • Expenses  • After the Trip  • Other Resources		ARRANGING THE TRIP    AIRLINE TICKETS & RESERVATIONS Be sure to read about Travel Direct Bill, which explains the procedure for having your tickets billed to your FAS account, what to do about unused tickets, and more. When booked through the University's designated travel agency, tickets issued for business travel qualify for discounts with preferred airlines (see University Discount Programs for airlines with discount programs). The tickets are charged to the FAS account you specify on a profile form submitted prior to ordering tickets. • Open Account Profile For University employees: Used to set up, change information, or cancel an existing profile. See the Open Account Profile section of the Travel Direct Bill document for instructions. The form is available in MS Word. • Single Use Profile For employees, students and guests: Used to set up for one reservation at a time. See the Single Use Profile section of the Travel Direct Bill document for instructions. The form is available in MS Word. • Group Profile For University Groups: Used to set up a group whose tickets will be paid for by the University. See the Group Profile section of the Travel Direct Bill document for instructions. The form is available in MS Word. HOTEL & GROUND TRANSPORTATION RESERVATIONS You may use the University's designated travel agency to make your hotel and car rental reservations, or you may make your own reservations with preferred vendors who offer discounts to the University. When making your own reservations, you must state that you are from the University of Chicago and provide the unique contract number between the University and the vendor. Contract numbers are included on the vendor contract announcements maintained by Central Procurement Services. You can view the contract announcements for transportation and hotel accommodations using the links on University Discount Programs. EXPENSES • Record your allowable travel expenses on a Travel Expense Envelope and keep all receipts of $75 or over. You will need to submit these items when you return in order to be reimbursed. See Supporting Documentation Standards for receipt requirements. • Travel advances may be requested for guests and students, and for extended or foreign travel. Read the Travel Advances section of Financial Policy 1214, Non-Salary Cash Advances. Travel advances are requested via Form 95, "Request for Travel or Non-Salary Advance". AFTER THE TRIP Read the online help facility for the Travel Expense Voucher for instructions about what to prepare and submit when you complete your travel. OTHER TRAVEL-RELATED RESOURCES Travel and transportation information that is not restricted to University business travel is in this section.