• Airline Tickets  • Hotel/Ground  • Expenses  • After the Trip  • Other Resources		ARRANGING THE TRIP    AIRLINE TICKETS & RESERVATIONS When booked through the University's designated travel agency, tickets issued for business travel qualify for discounts with preferred airlines (see University Discount Programs for airlines with discount programs). HOTEL & GROUND TRANSPORTATION RESERVATIONS You may use the University's designated travel agency to make your hotel and car rental reservations, or you may make your own reservations with preferred vendors who offer discounts to the University. When making your own reservations, you must state that you are from the University of Chicago and provide the unique contract number between the University and the vendor. Contract numbers are included on the vendor contract announcements maintained by Central Procurement Services. You can view the contract announcements for transportation and hotel accommodations using the links on University Discount Programs. EXPENSES • Record your allowable travel expenses on a Travel Expense Envelope and keep all receipts of $75 or over. You will need to submit these items when you return in order to be reimbursed. See Supporting Documentation Standards for receipt requirements. • Travel advances may be requested for guests and students, and for extended or foreign travel. Read the Travel Advances section of Financial Policy 1214, Non-Salary Cash Advances. Travel advances are requested via Form 95, "Request for Travel or Non-Salary Advance". AFTER THE TRIP Read the online help facility for the Travel Expense Voucher for instructions about what to prepare and submit when you complete your travel. OTHER TRAVEL-RELATED RESOURCES Travel and transportation information that is not restricted to University business travel is in this section.